Reliable laptop computers are essential for every business. From office environments to remote work, to travel for client meetings, to training programs, the quality of the computing equipment that your team uses is essential for productivity, professionalism and the performance that you can count on every day.
However, providing a team with good quality laptops is a substantial investment and can be hard for companies, especially during growth stages, to justify when it could be used to fund product development, marketing, or hiring initiatives that actually bring in revenue.
For most business owners, the challenge is always to locate affordable laptops for business that will perform up to the standards. Solutions are not always what they seem to be.
The Real Cost of Buying Business Laptops Outright
Most businesses tend to think about buying laptops by multiplying the unit price by the number of team members that need them. This calculation only reflects part of the actual cost of a laptop over the normal three to four year replacement period.
Incorporate software licence costs, accessories, warranty extensions, maintenance and repair costs, time spent on IT support, and asset tracking and eventual disposal costs, and the cost of affordable business-ready laptops is always significantly higher than the initial price tag, which most finance teams don’t fully consider when approving the procurement.
There is a better way that more and more businesses are finding provides better value, flexibility and overall cost savings in a surprisingly diverse set of business conditions and team sizes than outright purchase.
Why Renting Is Often the Most Affordable Laptop Solution for Business
Renting a laptop provides the same quality of business hardware, but distributes the actual cost of the hardware over many users and many use cycles, instead of focusing that cost on a single buyer for a single use cycle.
Renting business laptops from a trusted company provides you with the latest generation hardware and software, professional setup, customer service during the entire rental period and no depreciation or disposal worries once the need is done. The monthly or weekly rent charges are known and manageable and significantly less than the actual cost of ownership of the same hardware over the same period, amortised.
Rental always provides businesses with the lowest cost business laptop, no matter how high the advertised price is from any hardware retailer, when the business needs to add laptops for a project, training program or has a temporary requirement and the demand is not constant throughout the year.
Business Situations Where Laptop Rental Delivers Maximum Affordability
- Corporate training programs: A 20 person training program for 2 weeks with quality laptops is much cheaper to rent than buy a set of equipment that sits idle between training sessions and continually depreciates over time.
- Project based team growth: New contracts that need extra team members for a limited time need access to hardware without a commitment for capital expenditure that is no longer needed once the project is finished and the additional team members have returned.
- Startups and growing businesses: Rental offers professional hardware to early stage businesses with constrained budgets to use, without competing with investments in the business that are essential for further growth to generate revenue and market share.
- Remote and hybrid workforce onboarding: New hires working remotely must have access to quality hardware as soon as they are hired, which is a challenge for traditional procurement. Rental offers Business Laptop Rentals for any location, quickly and professionally, and without the pressure of rushed purchasing decisions.
- Seasonal demand variations: If a business has known seasonal surges in the number of staff or computing power required, then a rental option will be the most economical choice as there will be a lot of idle equipment during the off-season that is not worth the cost of ownership.
What to Look for in a Business Laptop Rental Provider
- Specifications for current generation: Affordable should never be synonymous with out of date. Rental laptops need to be of the latest generation and have sufficient RAM, CPU and storage space for your team to use for your daily business activities and applications.
- Pre-installed software: All laptops should come pre-installed with the operating systems and necessary business software required for your team to make an impact right away, instead of wasting their first few hours on setup tasks that slow them down and cause frustration.
- No hidden fees: The cheapest one is the one that doesn’t have hidden fees. All delivery, set-up, technical support and collection should be clearly stated and the price should not vary between the quote and the invoice regardless of any additional services provided during the rental duration.
- Responsive technical support: If the hardware breaks down without quick and effective help from technical support to fix the problem, then it’s not really worth the money. Before signing a deal with a support provider, check their response and availability times, to ensure that your team always has working equipment when it matters most in your business.
Quality Business Laptops Do Not Have to Cost a Fortune
Your employees need hardware that will work efficiently, look good, and help provide the caliber of service that you offer to customers day in and day out. All of these expectations can be met with no money spent up front and less in expenses moving forward.
If you’re looking for high-quality laptops for business with today’s specs, professional installation, and flexible leasing options, all at fair prices, KPI Solutions is ready to provide the computer hardware your business requires.
